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Modern Payroll & HR Solutions for Growing Businesses

From payroll processing to HR administration and compliance oversight, we streamline every step—so you can focus on leading your team.

Automated Payroll Processing

Accurate, on-time payments powered by integrated technology and compliance monitoring.

We eliminate manual errors, missed deadlines, and regulatory risks through automated payroll systems designed for precision and reliability.

  • Automated payroll runs
  • Tax calculations and filings
  • Multi-state compliance monitoring
  • Direct deposit and digital pay stubs
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HR Administration & Compliance

Employee onboarding, document management, benefits management and reporting (including large groups), and HR support through secure digital workflows.

Our structured HR systems ensure every employee record, compliance requirement, and regulatory update is handled professionally and securely.

  • Digital onboarding & document storage
  • Employee record management
  • Regulatory compliance tracking
  • Ongoing HR support
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Benefits Management & Reporting

Streamlined benefits enrollment, PTO tracking, and real-time reporting for both employers and employees.

We create clarity and transparency in benefits administration—without adding administrative burden.

  • Benefits enrollment coordination
  • PTO & leave tracking
  • Employee self-service access
  • Real-time HR & payroll reporting
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Flexible Payroll Plans

Our Payroll Processing Services are designed to ensure accurate, timely, and compliant payroll administration while reducing administrative burden on a bi-weekly basis to meet US employment tax requirements. 

Payroll Processing services will be conducted according to the below schedule:

Daily

  • Calculate and process payroll according to schedule and as needed. Includes bonus and as needed (bonus, termination, etc.) payroll runs
  • Calculate and track accrued vacation and sick time or other benefits
  • Calculate federal and state payroll taxes based on the deposit frequency you have set up.
  • Provide direct deposit for your employees with online access to paychecks and human resource forms
  • A dedicated certified payroll professional will be assigned and all payroll issues will be resolved within 24 hours

Monthly

  • Reconciliation of employee benefit invoices and employee deductions
  • Workers Compensation payroll reporting
  • Management alignment meeting to include Infantry Group and PBTSI leaders

Quarterly

  • Reconciliation of quarterly 940 and 941 federal payroll reports
  • Reconciliation of state unemployment tax
  • Reconciliation of federal unemployment tax

Annually

  • Reconcile and manage W-2 and W-3, file electronically, and print duplicate copies as needed at year end
  • Full review and roll out of tip compliance policies

As Needed / Ongoing

  • Implement processes and systems
  • Payroll tax audit representation. If higher level professional required, PBTSI will act as liaison
  • As needed meetings with owner and/or management
  • Workers Compensation audits

Included Roles / Staff

  • CFO
  • Controller
  • Payroll Manager
  • Administrator

Flexible Human Resource Services Plans

Our Human Resource (HR) Services are designed to support businesses with employee management, compliance, and organizational development. These services help ensure proper documentation, adherence to employment regulations, and effective workforce administration while allowing management to focus on core business operations. 

Services are scalable based on workforce size and organizational needs and may include the following:

As Needed / Ongoing

  • Employee onboarding and offboarding support
  • Maintenance of personnel files and HR documentation
  • Guidance on employee relations and performance management
  • Development and implementation of HR policies and procedures
  • Coordination with payroll providers and benefits administrators
  • Assistance with employee record updates, compensation changes, and documentation

Periodic / Project-Based

  • Employee handbook development or updates
  • Job description creation and organizational structuring
  • HR compliance reviews and risk assessments
  • Support with employee disciplinary processes and documentation
  • Assistance with workforce planning and HR process improvements

Included Roles / Staff

  • HR Manager / Advisor
  • PR Specialist
  • Administrator
our working process

A Structured, Reliable Process

Onboarding & System Setup

We assess your workforce structure, connect payroll platforms, and configure your system. Compliance settings are established to ensure accurate payroll and HR processes from the start.

Automated Payroll Runs

Payroll is processed accurately and on schedule with technology-supported verification and monitoring. Our system helps reduce errors and ensures consistent payroll delivery.

Employee Self-Service Access

Employees securely access pay stubs, tax documents, benefits information, and PTO balances online. Self-service tools reduce administrative work and improve transparency.

HR Policy Review & Updates

We conduct a comprehensive review of your current HR policies and implement updates to include applicable state-specific requirements. Policies are reviewed and updated annually to maintain compliance.

Compliance & Ongoing Support

Our team continuously monitors regulatory updates and compliance requirements. We ensure your payroll and HR processes remain accurate, compliant, and up to date.

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stats that build trust

A Proven Accounting Partner

Backed by 23+ years of experience, PBTSI delivers reliable, system-driven accounting with zero downtime, fast response times, and long-term client retention. You’re never dependent on one person—you’re supported by a resilient, automated team.

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Supporting Growth

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Client Retention

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Global Operations Powered by Worldwide Talent

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tech stack

Integrated With Your Existing Tech Stack

Works seamlessly with the tools you already use—ensuring smooth data flow, automation, and accurate reporting without disrupting your operations.

testimonials

Trusted by Business Owners Since 2002

I am grateful to have the opportunity to work with Stephanie White and her team at PBTSI. For years Stephanie has given me the needed guidance to thrive as a young and ambitious business owner in the Las Vegas Valley. Not only has she helped with my accounting for my business but she has also helped me with starting my Non-Profit. She has helped me create a business AND a Non-Profit step by step. I would recommend her services to anyone who asks about accounting. It is safe to say I will continue to be working with Stephanie and her team!

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Aniciete Training Club

PBTSI rescued my company and me from the jaws of defeat. We had neglected our accounting department to the point that we hadn’t received month-end financials for 6 months. We didn’t know how to whip the department into shape because we’re mental health professionals, not accountants. We reached out to PBTSI while on the verge of bankruptcy, described the situation to them, and looked at them like deer in headlights hoping they could fix everything. It’s taken time and effort on our part, but 9 months later, we’re receiving on-time, accurate monthly financials, and we’ve completely revamped our accounting practices. We’re implementing budgets and financial meetings across departments, all under the leadership of PBTSI. PBTSI spoke in plain language and kept the jargon out. They walked me through QuickBooks personally and professionally. They helped me understand my financials and that I can reconfigure them in ways that make sense to me. They worked closely with staff in my business to undo confusing policies and procedures and implement streamlined systems. They worked closely with my CPA to ensure they have everything they need without making me feel like a go-between with my accountant and CPA. PBTSI is on my team. They’re kind, professional, knowledgeable, and experienced. I can’t emphasize how nice it is to have an accounting team that speaks English to me instead of accounting-ese. I have recommended PBTSI to anyone who asks me about accounting.

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Healthy Minds

I have been very happy with the tax service and professionalism of Professional Bookkeeping & Tax Service Inc. From Chelsea, the Practice Manager, to Stephanie White, Founder & Accounting Director, I greatly appreciate their quick responses to questions asked and work to be completed. I look forward to continuing my association with them for the foreseeable future.

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MikMar, Inc.

FAQs

Frequently Asked Questions

Have questions about how PBTSI works? Here are answers to the most common questions about our outsourced, process-driven accounting services, onboarding process, and technology.

We support weekly, bi-weekly, semi-monthly, and monthly payroll schedules.

Yes. All payroll and HR data is managed through secure, encrypted cloud systems with controlled access permissions.

We use automated monitoring systems combined with expert oversight to track regulatory requirements and filing deadlines.

Absolutely. We integrate seamlessly with platforms such as QuickBooks and other cloud-based systems.

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Let’s simplify your payroll and people operations with a secure, automated solution tailored to your business.

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